User Guide (Disclosure System)

User Guide
Disclosure System

User Guide (Disclosure System) 1
TABLE OF CONTENTS
Introduction
Required documents prior to filling out the Disclosure Form
System Registration
Confirmation of personal data
Steps of filling out the Disclosure Form
1. Job Titles and Memberships Data
2. Family data of Applicant’s minor children
3. Bank accounts and cash funds
4. Debts
5. Securities and Digital Currencies owned inside and outside the UAE
6. Establishments, companies and organizations and commercial, vocational and
financial businesses
7. Properties owned inside and outside the UAE
8. Moveable Assets of value owned by the Applicant or his/her minor children used
for commercial purposes.
9. Legal Powers of Attorney
10. Other Clarifications
11. Disclosure submission
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User Guide (Disclosure System) 2
Objectives
The System aims to develop the institutional
governance system as per law (19) of 2020
Through the System, the Authority aims to set
clear foundations and controls for institutional
transparency
Implementation
The System shall be applicable on government
department heads, executive management officials
and employees within the governmental, chairmen
and members of boards of directors of companies
within the Authority’s jurisdiction. It also includes
Members of the executive administration at
subject entities
Introduction
The Disclosure System is a legislation issued under
the provisions of law (19) of 2020

User Guide (Disclosure System) 3
Required documents prior
to filling out Disclosure Form
• IBAN certificate for each bank account inside or outside the UAE
• Copy of each commercial license inside or outside the UAE
• Copy of each ownership deed, land scheme, and property
verification certificate inside or outside the UAE
Prior to filling out the e-form, please review the tables and form within the User
Guide and the Executive Instructions. This will assist you to prepare the data and
supporting documents.

User Guide (Disclosure System) 4
1. Enter your phone number and registered email.
2. Enter OTP (through SMS or email)
3. Create a new password for the system.
System Registration
Note:
• The system rejects emails with the domains yahoo / Gmail / Hotmail
• The declaration system doesn’t support mobile phones or Mac OS and can only
be accessed via Google Chrome.

User Guide (Disclosure System) 5
Confirmation of personal data
1. The Applicant must enter all remaining personal information (highlighted in grey) and ensure
the validity of previously entered data (highlighted in yellow).
2. If the data is correct, the applicant shall confirm that accordingly, then proceed with filling out
the rest of the disclosure.
3. If the data is incorrect, then the Applicant shall confirm it is incorrect and shall not continue
with filling out the disclosure until the data is corrected and he is notified of the correction.
4. Please note that the full name shall match the name as listed on the passport, whether it be in
three, four or five parts.
5. Please ensure recording the correct mobile phone number and email used by the Applicant, as
the notifications sent by the Authority will be delivered to them

User Guide (Disclosure System) 6
Steps of filling out the Disclosure Form
1. Job Titles and Memberships Data
1. Applicant shall list his/her titles, jobs, and assignments in chronological order from the
oldest to the newest, if possible, and those he/she still holds on to the date of filing the
Disclosure. Any position that the applicant was not holding before 15 April 2021 should not
be mentioned.
2. The position is defined as any post occupied by senior government officials, or any
official, manager, and employee of related entities (and the like), in addition to other
categories according to the Law’s definitions. This includes, for example but not limited
to, officials and employees whose duties and responsibilities include, either inherently or
through delegation, managing or monitoring public funds or administrative, financial, or
operational activities.
3. Total annual income shall include the basic salary, bonuses, and allowances within the
total monthly salary, as well as any financial benefits and rights paid to the applicant in
accordance with applicable legislations, which include, but not limited to, travel tickets,
children education allowance, annual performance bonus, encouragement bonus, etc...
4. In the Remarks cell, the Applicant shall include any information he/she might see fit and
useful for the disclosure. In case there is no such information, please write “Not Applicable
or N/A”.

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1. The full name of a minor child shall be mentioned as written on their official identity
document.
2. The gender of a minor child shall be mentioned.
3. ID Document Type is meant to clarify the type of identification document of the minor
children, such as passport, ID Card or any other means of proof provided it is official. In
the event the person holds Emirati citizenship or is a resident of the UAE, then the National
ID is preferable.
4. In the Remarks cell, the Applicant shall include any information he/she might see fit and
useful for the disclosure. In case there is no such information, please write “Not Applicable
or N/A”.
Steps of filling out the Disclosure Form
2. Family data of minor children

User Guide (Disclosure System) 8
1. It includes bank accounts inside and outside the UAE, and cash amounts saved outside the
banks and financial institutions owned by the Applicant or his/her minor children.
2. Bank Accounts Deposits are all accounts regardless of their names (current, savings, term
deposits, certificates of deposit, and others) as well as money deposited in safety deposit
boxes at banks, and all monetary balances kept in investment portfolios managed by
financial institutions that are licensed to manage the money of others, as well as monetary
balances in electronic or digital trade accounts.
3. The name of the Account Holder shall be listed, whether it be the Applicant himself or any
other person they are required to disclose for.
4. In the Available Balance cell, the available balance shall be entered as of the day of
submitting the disclosure.
5. In the Remarks cell, the Applicant shall include any information he might see fit and
useful for the disclosure, and in the event there is no such information, please write “Not
Applicable”.
3.1. Bank Accounts and Cash Funds-In UAE
Steps of filling out the Disclosure Form

User Guide (Disclosure System) 9
1. In the event the amount is deposited at a bank outside the UAE, then the amount shall be listed
in the currency of the account.
2. In the Remarks cell, the Applicant shall include any information he/she might see fit and useful
for the disclosure. In case there is no such information, please write “Not Applicable or N/A”.
3. Money held outside the banking and financial institutions sector refers to the mony owned
by the Applicant or his spouse or minor children or those whom he is a guardian, trustee, or
custodian thereof, and which is held by the person himself or by others through any other
means or method outside the banking or financial institutions sector.
3.2. Bank Accounts and Cash Funds-outside the UAE
3.3. Cash funds held outside the banking sector or
financial institutions
Steps of filling out the Disclosure Form

User Guide (Disclosure System)10
1. Debts owned by the applicant in or outside UAE mean the debts that have been lent by the
Applicant to any other person or entity (for example, Mohammad is the Applicant, and he has
lent Abdullah a specific amount as an assistance. In this case, the Applicant should mention
this amount in this table).
2. Debt Owner shall mean the Applicant in case he/she lent a specific amount of money to
another person or entity. Debts issued by others to the Applicant or his/her minor children
are set by ways of IOUs, cheques, bills of exchange, promissory notes, or other guarantees,
regardless of their names.
3. The Debt Amount cell refers to the principal amount of debt plus any interest or profits, which
are accumulated on top of the principal.
4. The debt principle refers to the original debt amount without including any of its interest,
profits, insurance, bank fees, etc.
5. The interest rate refers to the percentage of interest or profits against the debt. As such,
it shall be listed in the assigned cell along with a clarification of whether the percentage is
increasing, decreasing or fixed.
6. Date of repayment is the expected date for repayment of the debt.
7. In the Remarks cell, the Applicant shall include any information he might see fit and useful for
the disclosure, and in the event there is no designated such information, please write “Not
Applicable”.
4.1. Debts owned by the Applicant inside or outside the UAE
Steps of filling out the Disclosure Form

User Guide (Disclosure System) 11
1. Debts due from the Applicant are the debts due from the Applicant inside or outside the UAE.
2. Owner of the debt refers to the entity filing the Disclosure whether it is a bank, a natural or a
legal person etc...
3. The Debt Amount cell refers to the principal amount of debt plus any interest or profits, which
are accumulated on top of the principal.
4. The debt principle refers to the original debt amount without including any of its interest,
profits, insurance, bank fees, etc.
5. The interest rate refers to the percentage of interest or profits against the debt. As such,
it shall be listed in the assigned cell along with a clarification of whether the percentage is
increasing, decreasing or fixed.
6. Date of repayment is the expected date for repayment of the debt.
7. In the Remarks cell, the Applicant shall include any information he might see fit and useful for
the disclosure, and in the event there is no designated such information, please write “Not
Applicable”.
4.2. Debts owed by the Applicant inside or outside the UAE
Steps of filling out the Disclosure Form

User Guide (Disclosure System) 12
1. Securities include shares, bonds and debentures issued by public and private
joint stock companies listed in accordance with the laws regulating the financial
markets inside the UAE, whether they are traded or not, and bonds and debentures
issued by governments and public entities and organizations inside the UAE, and
similar securities of foreign companies, governments, authorities or institutions
outside the UAE, as well as any other local or foreign financial instruments.
2. Name of the Securities and digital currencies’ owner should be entered in the respective cell
whether they are in his/her name or in his/her minor children’s name.
3. The Applicant shall list the type of the financial security whether it be shares, equity, bonds,
units, or other in the designated Type cell, by choosing from the available options.
4. Applicant shall mention the number of securities or the shares he/she owns under his/her
name or his/her minor children’s name. This should be added to the Number/Shares cell.
5. The Applicant shall enter the name of the company or entity that issued those shares or
securities in the cell designated for the Name of Issuing Company or Entity.
6. The Applicant shall enter the name of the state that issued and granted the licenses for the
issuing company or entity in the designated cell for the Nationality of Issuing Company or Entity.
7. In the Remarks cell, the Applicant shall include any other information he might see fit and
useful for the disclosure, and in the event there is no such information, please write “Not
Applicable”.
5. Securities and Digital Currencies owned inside or outside the UAE
Steps of filling out the Disclosure Form

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1. For the companies, individual institutions, commercial, vocational, and financial businesses, the
owner’s name is listed whether the Applicant is filing the disclosure in his personal capacity or
as a person responsible for disclosing the financial standing of any other person or persons.
2. In the Company Type cell, the type of the company shall be listed, whether it be a sole
proprietorship company or organization, and in the event it is a company then the type of
company shall be clarified, such as a Limited Liability Company, in accordance with the
provisions of the law regulating the company.
3. In the cell dedicated to the Share of the annual revenue for the previous year, the revenues
received for the financial year preceding the year of Disclosure shall be mentioned.
4. In the event there are no other partners, then please write “Not Applicable”.
5. In the Remarks cell, the Applicant shall include any information he might see fit and useful for
the disclosure, and in the event there is no such information, please write “Not Applicable”.
6. The service agent shall be listed in the remarks cell, if applicable.
6. 6. Establishments, companies and commercial, professional
and financial businesses inside or outside the UAE
Steps of filling out the Disclosure Form

User Guide (Disclosure System)14
1. Owned real estate shall mean any property owned entirely or partially along with the licenses
for its usage (residential, investment, commercial, or otherwise) whether owned by the
Applicant or his/her minor children; and whether said ownership was in accordance with a title
deed or document or through real estate agency or other means, and whether the property is
within the UAE or abroad.
2. The Applicant shall enter the owner’s name as per the official identification, whether the
property was in the name of the Applicant or his/her minor children’s name.
3. The Applicant shall fill out the Property Address cell as stated in the title deed or document or
agency, whether the property be within the UAE or abroad.
4. The Applicant shall fill out the Property Area cell as stated in title deed or document or agency,
whether the property be within the UAE or abroad.
5. The Applicant shall fill out the Purchase Price cell with the purchase price in Dirham if the
property is within the UAE or in the currency of the country where the property is if it is
outside the UAE.
6. The Applicant shall mention any received revenues from the said read estate, and if there are
no revenues, the dedicated cell should be recorded as 0 (Zero).
7. The Applicant shall fill out the Equity Percentage cell with his percentage of equity in the
property according to the percentage stated in title deed or document or agency.
8. In the Remarks cell, the Applicant shall include any information he might see fit and useful for
the disclosure, and in the event there is no such information, please write “Not Applicable”.
7. Real Estate within or outside UAE
Steps of filling out the Disclosure Form

User Guide (Disclosure System) 15
1. The main criterion for disclosing movables of value is ownership for commercial purposes
However, if the purpose is personal use, it should not be disclosed. If the Applicant has a
hobby of collecting a specific type of movables, such as currencies, antiques, watches or
otherwise, they should not be disclosed.
2. Applicant should list the movables of value whether they be under his/her name or his/her
minor children’s name.
3. Movables are defined as all moveable assets of value for commercial purposes that exceed
75 thousand Dirham when their ownership is transferred to the Applicant or his/her minor
children, or if the value of one type of such assets exceeds 75 thousand Dirham, especially
vehicles and machinery, allocated properties, jewelry, precious stones, antiques, livestock,
crops and basic good that can be owned by an individual such as natural basic materials
such as gold, silver, platinum, aluminum, iron ores and other metals, crude oil, coal, vehicle
plate numbers, phone number, and others regardless of their form of ownership including
ownership through electronic and digital accounts.
4. The Applicant shall mention the official name of the owner of the Moveable Assets
according to the official identification documents, whether it be in his name or the name
of his/her minor children.
5. The Applicant shall fill out the statement of Moveable Assets using the appropriate unit of
measure for each type (Currency of monetary values, Heads of livestock, Kgs/Ton of crops,
Carat of precious stones, Grams of precious metals, or otherwise).
8. Moveable Assets of Value used for Commercial Purposes
Steps of filling out the Disclosure Form

User Guide (Disclosure System) 16
6. The Applicant shall fill out the statement of Moveable Assets by type, such as vehicles,
machinery, jewelry, precious stones, currency type, antiques, livestock, crops, natural
materials, basic goods, or others in the cell dedicated for the description.
7. The Applicant shall fill out the Total Value cell with the total value of the described
transferrable asset listed in the statement in the currency used at the time of purchase,
and according to the following:
a) For transferrable assets financed personally, the discloser shall record the value of the
assets as per the purchase document (cost of purchase) in the currency used regardless
of any installments or payments, and unpaid installments shall be listed in the table of
unpaid debts owed by the discloser.
b) For transferrable assets obtained through any form of financing, then the value of the
asset shall be recorded as per the entire value agreed upon in the contract (cost of
purchase) regardless of any installments or payments, and unpaid installments shall be
listed in the table of unpaid debts owed by the discloser.
c) For transferrable assets obtained through inheritance or as a gift, then their value is
recorded as (zero).
8. The subject employee shall record any additional data he deems important in the
designated Remarks cell.
9. In general, the value of the Moveable Asset shall be listed as it was when its ownership
was transferred to the discloser, and in the event that is not possible with accuracy, it is
advised to list the estimated value and note it under the Remarks cell; and if the discloser
discovers that the market value of the transferrable asset has changed substantially, then
the market value of the transferrable asset shall be listed as accurately as possible in the
Remarks cell.

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1. A power of attorney is a contract through which the principal assigns a different person in his
stead to undertake a given lawful act, whereby the attorney performs legal actions on behalf
of the principal; whether the power of attorney was issued by the Applicant to others or issued
by others to the Applicant, and whether the power of attorney is within the UAE or abroad; as
applicable.
2. Applicant shall add the principal’s name according to the official identification document
included in the power of attorney, whether he/she is a natural or a legal person.
3. In the designated cell for Nationality of Principal, the nationality upon entering the power of
attorney should be listed whether the principal is a natural or legal person.
4. Applicant shall add the attorney’s name according to the official identification document
included in the power of attorney, whether he/she is a or legal person.
5. In the designated cell for Nationality of Attorney, the nationality upon entering the power of
attorney should be listed whether the attorney is a natural or legal person.
6. In the designated cell for nationality of the agent, the type of the power of attorney shall be
recorded whether it be specialized or general and stating the location of the power of attorney
and its purpose.
7. The Applicant shall record the date of the power of attorney as listed therein.
8. The Applicant shall record the duration of the power of attorney as listed therein.
9. Legal powers of attorney issued by or for the Applicant within
the UAE or abroad
Steps of filling out the Disclosure Form

User Guide (Disclosure System) 18
1. Any other data, information or clarifications not mentioned in the tables above, or that
would give more clarification to the previously filled out information, including the assets
and movables owned by the Applicant or his/her minor children fictitiously.
2. You can also press on the “Review” button to review the data before submitting the
Disclosure.
10. Other Clarifications
Steps of filling out the Disclosure Form
9. In the designated cell for the Documentation Authority, the official authority that documented
the power of attorney shall be recorded whether it be within the UAE or abroad.
10. In the Remarks cell, the Applicant shall include any information he might see fit and useful for
the disclosure, and in the event there is no such information, please write “Not Applicable”.

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11. Disclosure submission
After confirming the data, please press “confirm and send”
Steps of filling out the Disclosure Form

User Guide (Disclosure System)20
Kindly review all the Executive Instructions sent by the
email to find all additional details regarding the sub-
mission of the Disclosure, whereas the said Instructions
include answers to a group of relevant questions.
In case there are any further questions, you can share
them via email: Support.ds@adaa.gov.ae
Thank you for your cooperation in implementing the pro-
visions of the law.