ADOSH-SF Code of Practice 16.0 - OSH Requirements for People of Determination (People with Special Needs)

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Abu Dhabi Occupational Safety and
Health System Framework
(ADOSH-SF)
Code of Practice
CoP 16.0 – OSH Requirements for People of
Determination
(People with Special Needs)
Version 4.0
July 2024

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 2 of 12
Table of Contents
1. Introduction ...................................................................................................................................................... 3
2. Training and Competency ........................................................................................................................... 4
3. Requirements .................................................................................................................................................. 5
3.1 Roles and Responsibilities ................................................................................................................. 5
3.2 Emergency Management Plan and Evacuation ......................................................................... 6
3.3 Access to Welfare Facilities .............................................................................................................. 6
3.4 Consultation and Communication ................................................................................................... 7
3.5 Review ...................................................................................................................................................... 7
4. References ....................................................................................................................................................... 8
5. Document Amendment Record ................................................................................................................. 9
Appendix 1: – Minimum requirements for a PEEP...................................................................................... 10

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 3 of 12
1. Introduction
(a) This Code of Practice (CoP) applies to all employers within the Emirate of Abu
Dhabi. This CoP is designed to incorporate requirements set by UAE and Abu Dhabi
Regulatory Authorities. If requirements of this document conflict with requirements
set by another regulatory authority, employers are required to follow the more
stringent requirement.
(b) A Person of Determination (Person with special needs) is defined within Federal Law
No.29 of 2006 as: Every person suffering from a temporary / permanent, full /partial
deficiency or infirmity in his physical, sensational, mental, communicational,
educational or psychological faculties to an extent decreasing the possibility of
satisfying his ordinary requirements in the conditions of people without special needs.
(c) People of Determination (people with special needs) are issued with a card granted by
the Ministry of Community Development, as per the requirements of
Law 29 of 2006
In Respect Of the Rights of People with Special Needs and a card, My Service, issued
by Zayed Higher Organization for People of Determination.
(d) This CoP establishes the requirements that all employers shall implement as
applicable when employing any person of determination so that the risks associated
with the employment of people of determination are considered and managed in an
appropriate manner that ensures reduction or prevention of occupational incidents
they may be exposed to in workplaces.
(e) For the purposes of this CoP, “Reasonable Adjustments” are defined as the duty to
make sure that, as far as is practicable, a person of determination has the same access
to everything that is involved in doing and keeping a job as an able-bodied person.
This can include changing the manner employment is structured, removal of physical
barriers and/or providing additional support for a person with special needs.
(f) Employers shall ensure they comply with all applicable legal requirements, specifically
Federal Law No. 29 of 2006 in respect of the rights of People with Special Needs, and
Circular 7 or 2017 Concerning Guide for the Classification of People of Determination
(guide for the Classification of Disabilities in Abu Dhabi Emirate – 2016), Issued by the
Executive Council (Executive Committee) of Abu Dhabi Emirate.

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 4 of 12
2. Training and Competency
(a) Employers shall ensure that OSH training complies with the requirements of:
(i)
ADOSH-SF – Element 5 – Training, Awareness and Competency;
(ii)
ADOSH-SF – Mechanism 7.0 – Occupational Safety and Health Practitioner and
Service Provider Registration.
(b) Employers shall provide training to all people of determination and any other person
who may be affected by specific working arrangements or requirements implemented
as part of the person of determination employment.
(c) As a minimum, employers shall ensure specific training is provided to the person of
determination and any other person affected by or who provides specific support to
the person of determination on the following issues:
(i) Specific work instructions introduced due to the employment of a person of
determination;
(ii) Emergency Evacuation procedures; and
(iii) Induction training.
(d) The training requirements identified in section 2(c) shall be additional to the normal
training provided to all employees within the entity.
(e) Training provided shall include practical and theoretical training.
(f) Training and training material shall be conducted in a language and method
appropriate for the person of determination. Training materials shall be provided in a
format that the person of determination can easily understand
(g) Employers shall maintain a record of the required training that contains the following:
(i) name and ID number of the employee;
(ii) Emirates ID number of the employee;
(iii) subject(s) of training;
(iv) date(s) of training; and
(v) person providing the training;

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 5 of 12
3. Requirements
3.1 Roles and Responsibilities
3.1.1 Employers
(a) Employers shall undertake their roles and responsibilities in accordance with the
general requirements of
ADOSH-SF – Element 01 – Roles, Responsibilities and Self-
Regulation Section 3.2.5.
(b) Employers shall ensure that prior to employing a person of determination, a risk
assessment, which considers the specific needs of the person to be employed is
undertaken on those activities that the person of determination is or may be involved
in. The risk assessment shall also consider any additional risks that may emerge
following the employment of the person of determination.
(c) The risk assessment shall consider the workplace the person shall be employed within
and any reasonable adjustments that are required to provide the person with access
to all normal facilities that are provided to non-disabled person.
(d) The employer shall ensure that the person of determination, and any other person
affected by specific working arrangements or requirements implemented as part of
the person of determination employment, are fully consulted during the risk
assessment process.
(e) The risk assessment shall follow the hierarchy of controls as defined within
ADOSH-
SF – Element 02 – Risk Management, however shall also consider if his/her condition
actually affects their ability to undertake the role / task in a safe manner.
(f) The risk assessment shall be undertaken in accordance with
ADOSH-SF – Element 2 –
Risk Management and shall be documented.
(g) Employers shall ensure that any medical information related to the person of
determination is treated as confidential, unless required for the purposes of ensuring
the safety and health of the person of determination or others affected.
(h) Employers shall ensure that all relevant documents related to OSH are available in a
language or format that the person of determination is able to understand.
3.1.2 Employees
(a) Employees shall undertake their roles and responsibilities in accordance with the
general requirements of
ADOSH-SF – Element 1 – Roles, Responsibilities and Self-
Regulation Section 3.2.7.
(b) Employees shall ensure that the employer is fully aware of any special conditions or
equipment that may be required.

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 6 of 12
3.2 Emergency Management Plan and Evacuation
(a) Employers shall ensure that emergency evacuation plans are developed in line with
the requirements of
ADOSH-SF – Element 6 – Emergency Management.
(b) Employers shall ensure that people of determination are considered in the
development of any emergency management plans and emergency evacuation plans.
3.2.1 Personal Emergency Evacuation Plans
(a) Employers shall ensure that a Personal Emergency Evacuation Plan (PEEP) is
developed for each person who is identified as having special needs.
(b) Each person of determination shall be allocated a designated “buddy” who will provide
the person with assistance during an emergency evacuation. A 2 nd ‘buddy’ shall be
allocated to ensure cover is available for any period the 1 st buddy is away from the
workplace. Employers shall ensure that one of the allocated buddies is available at the
workplace at all times when the person of determination is present.
(c) A template for recording an individual PEEP is included as Appendix 1.The PEEP shall
include, but not limited to the following elements:
(i) Details of the person of determination;
(ii) Normal location of the person of determination;
(iii) Contact details of all parties involved with the PEEP;
(iv) Information on the persons impairment that may affect him/her evacuating the
building;
(v) Manner in which the person will be informed of an emergency;
(vi) Names of designated people that will provide assistance
(vii) Any equipment that may be required
(viii) Step by Step process of the personalized evacuation.
(d) The person of determination shall be consulted on the development of the PEEP and
allocation of the designated buddy(s).
(e) The designated buddies and the person of determination shall be trained in the
requirements of the PEEP.
(f) The employer shall ensure that the PEEP(s) are practiced during all evacuation drills
as required by the employer’s Emergency Management Plan.
3.3 Access to Welfare Facilities
(a) Employers shall ensure, so far as is reasonably practicable, that people of
determination have full access to all welfare facilities as would a normal bodied
person.
(b) Where full access is not available, employers shall make reasonable adjustment to
provide this access to the person of determination.

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 7 of 12
3.4 Consultation and Communication
(a) Employers shall ensure that people of determination are consulted on any specific
issue which may affect their safety and health.
(b) Employers shall ensure that people of determination are fully involved in the
development of any specific procedures and/or programs developed as part of the
employment of a person of determination.
3.5 Review
(a) Employers shall ensure that a full review of all documentation linked to the person of
determination is undertaken at least every 6 months.
(b) The person of determination shall be consulted during the review.
(c) The review shall focus upon the effectiveness of implementation of the procedures
or arrangements in place to accommodate the employment of the person of
determination.

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 8 of 12
4. References
•
Federal Law no. 29 of 2006 in respect of the Rights of people with Special Needs,
as amended by the Federal Law No. 14 of 2009.
•
Circular 7 or 2017 Concerning Guide for the Classification of People of
Determination (guide for the Classification of Disabilities in Abu Dhabi Emirate –
2016), Issued by the Executive Council (Executive Committee) of Abu Dhabi
Emirate
•
Health and safety for disabled people and their employers – Health and Safety
Executive UK.

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 9 of 12
5. Document Amendment Record
Version Revision Date Description of Amendment
Page/s Affected
4.0
15 July 2024
System acronym updated from OSHAD-SF
to ADOSH-SF to accurately reflect
document title
Throughout
Change from OSHAD to ADPHC
Change of Logo
Change from Zayed Higher Organization
for Humanitarian and Special needs to
Zayed Higher Organization for People of
Determination
Minor editorial changes throughout the
document without changing requirements.
Title of Mechanism 7.0 updated to ADOSH-
SF – Mechanism 7– Public and Preventive
Health Practitioner and Service Provider
Accreditation
OSHAD-SF - Mechanism 8.0 - OSH
Practitioner Registration deleted

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 10 of 12
Appendix 1: – Minimum requirements for a PEEP.
Personal Emergency Evacuation Plan
Section One: Details of Person of Determination
Name
Department
Normal Location
Contact Details
Person’s impairment
Section Two: How will the person be informed of an Emergency
Current alarm system
Verbally
Individual pager
Other means: - specify
Section Three: Designated Assistance
The following persons have been designated to provide assistance in the event of an
emergency:
Name
Contact details
Name
Contact details
Section Four: Method of assistance
Detail what assistance designated buddies will provide during an evacuation and any
specific training or equipment required
Section Five: Personal Evacuation Plan (step by step procedure)
1
2
3
4
5

ADOSH-SF – Codes of Practice
CoP 16.0 - OSH Requirements for People of Determination
(People with Special Needs)- Version 4.0 – 15 th July 2024
Page 11 of 12
Section Six: Monitoring and Review
Include details of any monitoring and review activities required for the plan
Section Seven: Acceptance
Individual Name Signature Date
Plan developed
By:
OSH Manager
Line manager
Affected
Individual
Designated
Buddy
Designated
Buddy