CoP 36.0 - Plant and Equipment

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Abu Dhabi Occupational Safety and
Health System Framework
(ADOSH-SF)
Code of Practice
CoP 36.0 - Plant and Equipment
Version 4.1
February 2026

ADOSH-SF – Codes of Practice - CoP 36.0 - Plant and Equipment
Version 4.1 – 16th February 2026
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Table of Contents
1. Introduction ..................................................................................................................................................... 3
2. Training and Competency .......................................................................................................................... 4
3. Requirements ................................................................................................................................................. 6
3.1 Roles and Responsibilities ................................................................................................................. 6
3.2 Planning and Assessment.................................................................................................................. 7
3.3 Risk Management ................................................................................................................................. 8
3.4 Employee Information ......................................................................................................................... 8
3.5 Design and Manufacture .................................................................................................................... 8
3.6 Inspection and Testing of Plant used to Lift People ............................................................... 9
3.7 Positioning Plant in the Workplace ................................................................................................ 9
3.8 Operation ............................................................................................................................................... 10
3.9 Damaged Plant..................................................................................................................................... 10
3.10 Dismantled / Stored Plant ................................................................................................................ 10
3.11 Designers of Plant and Equipment ............................................................................................... 11
3.12 Manufacturers of Plant and Equipment...................................................................................... 13
3.13 Suppliers of Plant and Equipment ................................................................................................ 16
3.14 Erectors and Installers of Plant ..................................................................................................... 18
3.15 Maintenance, Services and Cleaning ........................................................................................... 18
3.16 Repairs and Modifications ............................................................................................................... 19
3.17 Inspection and Auditing.................................................................................................................... 20
4. Record Keeping ............................................................................................................................................ 22
5. Document Amendment Record .............................................................................................................. 23

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1. Introduction
(a) This Code of Practice (CoP) applies to all employers within the Emirate of Abu Dhabi.
This CoP is designed to incorporate requirements set by Abu Dhabi Public Health
Centre (ADPHC) and Sector Regulatory Authorities in the Emirate of Abu Dhabi.
(b) This CoP establishes the requirements and standards so that the risks associated with
the use of plant and equipment are assessed, that control measures are implemented
in accordance with the hierarchy of controls and those control measures are
implemented to prevent injury, illness and disease to persons who might be exposed
to risks arising from those activities.
(c) This CoP applies to the overall management of plant and equipment and to the
obligations and requirements of designers, manufacturers, suppliers, erectors and
installers, employers and employees.
(d) This CoP also covers the requirements for maintenance, servicing, cleaning, repairs,
modifications, inspection and auditing of plant, along with the keeping of records.
(e) Plant / Equipment is a general term referring to machinery, equipment and appliances.
Common types of plant found in many workplaces include:
(i) powered mobile plant, such as an excavator, forklift or bulldozer;
(ii) static or fixed plant / equipment / machinery such as a compressor, woodworking
machine; steel press, appliance, pressure vessel, implement / tool;
(iii) plant that lifts people, such as a mobile elevating work platform (MEWP) or mast
climber; and
(iv) a component of plant and a fitting, connection, accessory or adjunct to plant.

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2. Training and Competency
(a) Employers shall ensure that OSH training complies with the requirements of:
(i)
ADOSH-SF – Element 5 – Training, Awareness and Competency.
(ii)
ADOSH-SF – Mechanism 7.0 – Occupational Safety and Health Practitioner and
Service Provider Registration.
(b) Employers shall ensure employees required to implement the requirements of this CoP
are trained in the use of relevant plant and understand the risks associated with using
the plant and the control measures put in place by the employer.
(c) Employers are to ensure that employees and contractors are competent to use plant
and equipment, and, where necessary, hold the required certificates of competence.
(d) Training given shall be specific to the type and classification of the plant and
equipment being operated and shall be internationally accepted, e.g. International
Powered Access Federations’ - Powered Access License or ‘PAL’ card or equivalent for
the use of a Mobile Elevated Work Platform (MEWP).
(e) Training for employees shall be competency-based and include:
(i) purpose of the plant and equipment;
(ii) testing and inspections required;
(iii) installation, commissioning, operation, maintenance, cleaning, transport, storage,
and dismantling information;
(iv) systems of work needed for the safe use of the plant;
(v) knowledge, training or skill needed for persons undertaking inspection and testing;
and
(vi) emergency procedures.
(f) Employees who are reasonably foreseeable to be exposed to plant risks and anyone
supervising these employees shall be trained and provided with information and
instruction on:
(i) the nature of the hazards and risks associated with the plant and systems of work;
(ii) the need for, and correct use and maintenance of control measures;
(iii) operation of plant and the procedures for safe use of the plant;
(iv) the use, fit, testing, maintenance and storage of any personal protective
equipment required;
(v) emergency procedures in case of a plant or equipment malfunction or other
incident; and
(vi) the location of information relating to the safe use of the plant.

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(g) Employers shall maintain a record of the required training that contains the following
information:
(i) name and ID number;
(ii) Emirates ID number of the employee;
(iii) subject(s) of training;
(iv) dates(s) of training; and
(v) person(s) providing the training.

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3. Requirements
3.1 Roles and Responsibilities
3.1.1 Employers
(a) Employers shall undertake their roles and responsibilities in accordance with the
general requirements of
ADOSH-SF – Element 1 – Roles, Responsibilities and Self-
Regulation Section 3.2.5.
(b) Employers shall undertake their specific roles and responsibilities in accordance with
the following:
(i) undertake a risk assessment, in line with the requirements of
ADOSH-SF – Element
2 – Risk management to identify the hazards, risk and required control measures;
(ii) provide information, training and supervision for employees;
(iii) use plant only for the purpose for which it was designed (unless a competent
person has assessed that a proposed change in use does not present a health and
safety risk);
(iv) make sure safety features or warning devices are used as intended;
(v) provide appropriate guarding (or a safe system of work) if plant has moving parts
and eliminating the risk of entanglement;
(vi) provide appropriate guarding if it is not reasonably practicable to eliminate the risk
of parts or work pieces breaking or being ejected;
(vii) ensure that employees do not work between fixed and traversing parts of plant;
(viii) develop safe work systems to ensure people are not at risk from moving
plant, or plant which could start to operate without warning;
(ix) make sure that no unauthorized interference or alteration of the plant may create
risk;
(x) ensure that appropriate tests, checks and inspections are made of the plant; and
(xi) stop plant from being used if it becomes unsafe, until risks have been eliminated
or reduced to as low as reasonably practicable level.
3.1.2 Employees
(a) Employees shall undertake their roles and responsibilities in accordance with the
general requirements
of ADOSH-SF – Element 1 – Roles, Responsibilities and Self-
Regulation Section 3.2.7.
(b) Employees shall undertake their specific roles and responsibilities in accordance with
the following:
(i) following information provided by the employer regarding plant use;
(ii) observing safe work practices and operating procedures prescribed by the
employer, including the observation of warning signs and isolation procedures; and
(iii) adhering to maintenance procedures advised by the employer and reporting
service / repair requirements promptly.

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(c) Employees shall use PPE in accordance with the employers instructions when
operating plant.
(d) In the case of ride-on plant such as a forklift an employee shall wear the seatbelt
provided in the vehicle.
(e) Employees shall use plant in accordance with the employer’s instructions in a safe
manner by:
(i) taking reasonable care of themselves in accordance with safety instructions
received;
(ii) taking reasonable care for other people’s safety;
(iii) using safety and health control measures, such as guarding; and
(iv) not interfering with, removing or rendering control measures ineffective, e.g. by
defacing safety signs, deactivating guarding.
(f) Employees shall inform the employer, principal contractor or person in control of the
workplace of any faults in the plant (e.g. faulty control switches, missing guards).
(g) Employees shall not misuse plant. They shall:
(i) only use plant for the purposes for which it was designed, e.g. to not exceed safe
working loads on items of plant; and
(ii) take reasonable care of plant.
3.2 Planning and Assessment
(a) Employers shall ensure the following:
(i) an assessment of the various risks is undertaken, and systems of work are
established which are safe to all parties involved or affected including the public;
(ii) that effective procedures and control measures are in place, which are
implemented in order to manage activities safely and without risk to health;
(iii) that for the Building and Construction Sector the management of plant and
equipment requirements are included in the Pre-Tender Safety and Health Plan;
and
(iv) that associated safe systems of work, and site rules are included in the Safety and
Health Construction Management Plan (OSH-CMP) in the case of the Building and
Construction Sector.

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3.3 Risk Management
(a) Employers shall undertake the risk management process in relation to plant at the
workplace to ensure the selection of appropriate control measures. Refer to
ADOSH-
SF – Element 2 – Risk Management. In addition, employers shall:
(i) carefully observe the task being performed including short cuts and improvisations;
(ii) consider what occurs when things go wrong, not just when the procedures are
correctly followed;
(iii) conduct a risk assessment following changed work methods; and
(iv) involve those who work with the plant in these activities.
3.4 Employee Information
(a) Employers shall provide health and safety information to employees which shall
include:
(i) purpose of the plant;
(ii) testing and inspections required;
(iii) installation, commissioning, operation, maintenance, cleaning, transport, storage,
and dismantling information;
(iv) systems of work needed for the safe use of the plant;
(v) knowledge, training or skill needed for persons undertaking inspection and testing;
and
(vi) emergency procedures.
3.5 Design and Manufacture
(a) Prior to purchasing or obtaining plant, employers shall satisfy themselves that the
design and construction of plant is appropriate for the intended use. The employer
shall consult the information supplied by the designer and manufacturer to ensure
that the plant suits the employers intended use. The information supplied by the
designer, manufacturer or supplier shall outline any residual risks and provide
information to the employer on eliminating or controlling these.
(b) Where plant has been in service prior to purchase (e.g. second hand) and information
regarding safe use is not available, a competent person shall be responsible to:
(i) develop this information; and
(ii) assess and provide guidance on updating to meet current safety standards.
(c) Prior to purchasing or obtaining plant, employers shall take into account:
(i) control devices such as start/stop switches shall satisfactorily perform their
intended function;
(ii) guarding of moving components shall be used to minimize the risks associated with
accessible hazards;

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(iii) alarm systems shall be provided where appropriate. For instance, to warn people
of an imminent start-up where moving plant may endanger any person when plant
is started and there is not a clear view of the plant from the control panel or
operator’s station;
(iv) release of hazardous substances from plant shall be controlled to minimize risk; and
(v) noise and vibration levels shall not be a risk to hearing or health. If the noise and
vibration levels are not controlled, or cannot be controlled at the source, serious
consideration shall be given to ways of controlling the effects of noise and
vibration.
3.6 Inspection and Testing of Plant used to Lift People
(a) In the case of plant that is used to lift people such as a mobile elevated work platforms
(MEWP) inspection and testing requirements employers shall adhere to the
requirements described in as described in
ADOSH-SF – CoP 34.0 – Safe Use of Lifting
Equipment and Lifting Equipment.
3.7 Positioning Plant in the Workplace
(a) Employers shall ensure a risk assessment is carried out to identify risks in locating or
operating plant and the plant shall be positioned so that:
(i) risks from hot plant (e.g. friction, molten material, hot gases, etc) are controlled, for
example, through restricted access, guarding or insulation;
(ii) ergonomically safe design of the plant and work area;
(iii) there is appropriate space (suggested 600 mm, the minimum width of a walkway)
for safe access to the plant for operation, cleaning, maintenance, inspection and
emergency evacuation;
(iv) it does not obstruct doorways and emergency exits;
(v) proximity to other plant does not have a negative effect on the operation of the
plant or on work processes;
(vi) it rests on an appropriate foundation, for example, on a floor or other support that
ensures the plant is stable and secure according to designer’s or manufacturer’s
instructions;
(vii) emergency shutdown / off controls are easily accessible;
(viii) ventilation is appropriate to the nature and volume of emissions from the
plant; and
(ix) employees and others are not exposed to noise levels greater than those stated in
ADOSH-SF – CoP 3.0 – Occupational Noise.

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3.8 Operation
(a) Employer shall ensure that plant is used only where it is capable of performing safely
within the design criteria and manufacturer’s instructions. Where commissioning is
applicable, the results of commissioning shall support this.
(b) Plant shall be used in accordance with the manufacturer’s specifications, that is:
(i) design conditions;
(ii) design pressure;
(iii) design load;
(iv) production rate;
(v) control capabilities;
(vi) maintenance schedule; and
(vii) replacement period.
(c) Employers shall consider and address the risks that may result from such things as:
(i) operator fatigue;
(ii) the performance of routine (repetitive) tasks;
(iii) misuse of plant; and
(iv) local conditions and working procedures.
3.9 Damaged Plant
(a) When plant has been damaged, the employer shall withdraw it from service until any
risks to health and safety have been assessed and controlled.
3.10 Dismantled / Stored Plant
(a) Where plant is to be dismantled the employer shall ensure that:
(i) the plant is clearly identified as not in use;
(ii) the plant is dismantled safely; and
(iii) it is dismantled in accordance with the designer’s and manufacturer’s instructions
by a competent person.
(b) Where plant is to be placed in storage, the employer, shall:
(i) ensure relevant health and safety information supplied by the designer or
manufacturer is provided to the person who is to dismantle or store the plant; and
(ii) when preparing dismantling plans, develop control measures which prevent or
minimize the risks of damage to plant during storage, for example, from corrosion
as a result of exposure, residues of hazardous substances and deterioration of
consumables.
(c) Where plant is taken out of storage with the intention of resuming use, the plant shall
be treated as ‘new’ plant with respect to risk management, erection, installation and
commissioning.

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3.11 Designers of Plant and Equipment
3.11.1 Obligations
(a) Designers includes anyone who designs plant, or who modifies the design of existing
plant in a way that may change how the plant is used or affect the existing safety
controls of the plant.
(b) A designers of plant shall ensure that:
(i) the plant is designed to be safe and without risk to health when used appropriately;
and
(ii) clear information about the way the plant shall be used safely shall be provided as
part of the design process.
3.11.2 Risk Management
(a) Designers shall undertake the risk management process to ensure control measures
to prevent or minimise exposure to health and safety risks are in place and are
appropriate for the plant being designed. Refer to
ADOSH-SF – Element 2 – Risk
Management.
(b) Designers shall consider all the activities and operations that form part of the
complete life cycle of the plant when developing control measures for the design of
plant. This shall include the following as a minimum:
(i) manufacture;
(ii) transportation;
(iii) installation;
(iv) use;
(v) cleaning;
(vi) adjustment;
(vii) inspection;
(viii) maintenance and servicing;
(ix) repair or modification; and
(x) dismantling / disposal.

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3.11.3 Standards
(a) Plant shall be designed in accordance with engineering principles and standards
applicable within the UAE.
3.11.4 Intended use and Reasonably Foreseeable Misuse
(a) The designer shall, as far as reasonably practicable, anticipate operator error and
modify the design to eliminate or reduce the risk. This shall be done in consultation
with users to ensure that the range of requirements such as environment, conditions,
loads and tasks to which the plant will be exposed will be considered.
3.11.5 Information about the Safe use of Plant
(a) Designers have an obligation to provide information about the way plant is to be used,
when giving the design to another employer that is to give effect to the design. For
example, if plant is to be sited a certain distance from other plant, instructions in
writing and in appropriate language, shall be provided to the manufacturer, erector,
installer, supplier and end user.
(b) Information may take the form of written text or visual information such as signs,
symbols or diagrams. Where visual information is provided, it shall conform to the
standards applicable within the UAE.
(c) Information that shall be provided by the designer shall include but not be limited to:
(i) tools required to use or maintain plant.
(ii) information relating to transport, handling and storage of plant;
(iii) information relating to commissioning, installing, inspecting and testing of plant;
(iv) the comprehensive range of uses for which the plant is intended, including
prohibited usages;
(v) requirements for maintenance and repair;
(vi) de-commissioning, dismantling and disposal of plant;
(vii) information for emergency situations;
(viii) the results or documentation of tests and examinations carried out on the
plant and design;
(ix) any known residual risks, that is, those that cannot be eliminated or reduced by
design and against which guarding is appropriately effective;
(x) control measures, for example, personal protective equipment, that shall be used
to further reduce the risks associated with plant;
(xi) guidance, if required, on administrative control measures such as notices, signs and
procedures; and

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(d) requirements for special Information to manufacturers shall include but not be limited
to:
(i) specific conditions relating to the method of manufacture. Where a specific
manufacturing method or material is nominated, the possibility of hazards
associated with that specification shall be considered;
(ii) instructions regarding high risks which could arise from the manufacturing process
itself;
(iii) instruction to the manufacturer for fitting or refitting plant parts and their location
on the larger components of the plant or their housings where:
1. the direction of movement shall be known in order to avoid a risk;
2. associated errors could be made in installation; and
3. hot or cold parts or material may create a hazard.
3.12 Manufacturers of Plant and Equipment
3.12.1 Obligations
(a) Manufacturers of plant have an obligation to ensure that:
(i) the plant is manufactured to be safe and without risk to health when used
appropriately;
(ii) the plant, when manufactured, is tested and examined to ensure it has been
manufactured to be safe and without risk to health when used appropriately; and
(iii) the plant, when supplied to another person or employer is accompanied by
information about the way the plant shall be used to ensure health and safety risks
can be managed.
(b) Manufacturers shall undertake risk management to ensure control measures to
prevent or minimise exposure to health and safety risks are in place and are
appropriate for the plant being designed. Refer to
ADOSH-SF – Element 2 – Risk
Management.
(c) If a manufacturer or any other person modifies the design of plant, that person
assumes the additional obligations of a designer.
(d) All modifications shall be approved by the original designer or a competent person, e.g.
substitution of metals in a manufacturing process shall be approved by the original
designer or a metallurgist.

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3.12.2 Plant Construction
(a) Manufacturers have obligations to ensure plant is constructed appropriately and that
the designer’s instructions are followed. It is good management practice for
manufacturers and designers to consult, in order to confirm the areas each is
responsible for.
(b) Connected, fabricated or machined materials are reasonably foreseeable to be
required in the construction of plant. Manufacturing processes require that design
specifications are followed, e.g. crane booms of a particular lifting capacity shall have
the particular grade of steel specified.
(c) The grade of steel or other metal used in the manufacture shall be clearly identified
on the finished product.
3.12.3 Testing and Examination of Plant
(a) A testing and examining system shall be implemented to ensure the plant was
designed and manufactured to be safe when used appropriately.
(b) Details of the testing and examination carried out shall be documented and made
available. Typical testing may include but will not be limited to:
(i) electrical testing;
(ii) safety function testing;
(iii) temperature rise tests; and
(iv) abnormal condition tests.
(c) Tests and examinations shall include:
(i) all critical components;
(ii) the suitability of selected components;
(iii) mechanical devices;
(iv) pneumatic devices;
(v) hydraulic devices;
(vi) sources of emissions e.g. lasers;
(vii) guarding and interlocking arrangements;
(viii) structural integrity; and
(ix) material types and properties.
(d) Records of tests and examinations shall be maintained and shall be made available by
the supplier or manufacturer of the plant.
(e) When carrying out testing and examination of plant consideration shall be given to:
(i) simulation of the normal range of operational capabilities;
(ii) testing of design features incorporated to ensure ‘fail-safe’ operation;

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(iii) measurement of imposed stresses on critical components to ensure maximum
design stresses are not exceeded;
(iv) testing of critical safety features such as over-speed and over-pressure devices
under both normal and adverse operational conditions; and
(v) development of overload testing procedures to ensure plant safety during
foreseeable misuse conditions.
3.12.4 Information about the Safe use of Plant
(a) Manufacturers shall provide information about the way plant is to be used to ensure
health and safety risks can be managed. This shall include the information provided
by the designer plus additional information on risks created in the manufacturing
process.
(b) Information may take the form of written text or visual information such as signs,
symbols or diagrams. Where visual information is provided, it shall conform to the
relevant standard.
(c) Information that shall be provided shall include but not be limited to:
(i) information relating to transport, handling and storage of plant;
(ii) information relating to commissioning, installing, inspecting and testing of plant;
(iii) the comprehensive range of uses for which the plant is intended, including
prohibited usages;
(iv) requirements for maintenance and repair;
(v) de-commissioning, dismantling and disposal of plant;
(vi) information for emergency situations;
(vii) effects of environmental conditions on the use of the plant;
(viii) the results or documentation of tests and examinations carried out on the
plant and design;
(ix) any known residual risks, that is, those that cannot be eliminated or appropriately
reduced by design and against which guarding is not totally effective;
(x) recommendations, if available, on administrative control measures;
(xi) requirements for special tools needed to use or maintain plant; and
(xii) the control measures, for example, personal protective equipment, that shall be
used to further reduce the risks associated with plant.
(d) Instructions shall be trialled to ensure the intent of the instructions is achieved and
that carrying out the instructions does not pose a risk to health and safety.

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3.13 Suppliers of Plant and Equipment
3.13.1 Obligation
(a) Suppliers of new plant have an obligation:
(i) either:
1. to examine and test the plant to ensure the plant is safe and without
risk to health when used appropriately; or
2. to ensure the manufacturer of the plant has given an assurance that the
plant has been examined and tested to ensure it is safe and without risk
to health when used appropriately; and
(ii) to ensure the plant is accompanied by information about the way the plant shall
be used to ensure health and safety risks can be managed.
(b) Suppliers of used plant have an obligation:
(i) to examine and test the plant to ensure the plant is safe and without risk to health
when used appropriately; and
(ii) to ensure the plant is accompanied by information about the way the plant shall
be used to ensure health and safety risks can be managed.
3.13.2 Risk Management
(a) Suppliers of plant shall undertake the risk management process to eliminate or
minimise risks to health and safety are applicable for the plant being supplied. Refer
to
ADOSH-SF – Element 2 – Risk Management.
3.13.3 Supply of Plant
(a) ‘Supply’ includes but is not restricted to the sale, leasing or hiring of plant. ‘A person
who supplies plant’ is not restricted to a person whose usual business is supplying
plant, but also applies to any person, including a manufacturer, importer or employer,
who supplies an item of plant.
3.13.4 Hire of Plant
(a) Employer (a hirer) which hires out used plant to an end user has the same obligations
as a supplier of plant. A hirer shall take all reasonable steps to ensure that the plant is
safe and without risk to health when used appropriately.
(b) Hirers shall ensure the plant is accompanied by information about the way the plant
shall be used to ensure health and safety risks can be managed.
(c) Hirers of plant shall ensure the plant is inspected between hires and that any
maintenance and repairs are carried out to minimise the risk to health and safety.
3.13.5 Examining and Testing of Plant
(a) Suppliers of plant has an obligation to ensure that the manufacturer of the plant has
given an assurance that the plant has been examined and tested to ensure it is safe
and without risk to health and safety when used appropriately.

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(b) Suppliers of plant shall obtain documented evidence of examination and testing from
the manufacturer along with appropriate information for safe operation and
maintenance of the plant.
(c) Employers shall ensure that all statutory testing requirements are identified and
incorporated into a robust inspection program for the employer.
3.13.6 Provision of Appropriate Information
(a) Suppliers of plant has an obligation to provide information about the way plant is to
be used to ensure health and safety risks can be managed.
(b) Information may take the form of written text or visual information such as signs,
symbols or diagrams. Where visual information is provided, it shall conform to the
relevant standard.
(c) Information shall include but not be limited to:
(i) information from designers and manufacturers relating to transport, handling and
storage of plant;
(ii) information relating to commissioning, installing, inspecting and testing of plant;
(iii) the comprehensive range of uses for which the plant is intended, including
prohibited usages;
(iv) requirements for maintenance and repair;
(v) de-commissioning, dismantling and disposal of plant;
(vi) information for emergency situations;
(vii) effects of environmental conditions on the use of the plant;
(viii) the results or documentation of tests and examinations carried out on the
plant and design;
(ix) any known residual risks, that is, those that cannot be eliminated or appropriately
reduced by design and against which guarding is not totally effective;
(x) guidance, if available, on administrative control measures;
(xi) requirements for special tools needed to use or maintain plant; and
(xii) the control measures, that shall be used to further reduce the risks associated with
plant, including residual risks.
(d) Instructions shall be trialled to ensure the intent of the instructions is achieved and
that carrying out the instructions does not pose a risk to health and safety.

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3.14 Erectors and Installers of Plant
3.14.1 Erector or Installer
(a) Erector or installers of plant is any person who sets up, assembles, places in position
and connects or otherwise makes plant ready for use.
(b) Erection, installation and commissioning of plant shall be carried out by a competent
person.
3.14.2 Obligations
(a) Erectors or installers of plant at a relevant place for the plant has an obligation to:
(i) abide by health and safety rules set by the controller of the premises where the
plant is being installed;
(ii) erect or install the plant in a way that is safe and without risk to health; and
(iii) ensure that nothing about the way the plant was erected or installed makes it
unsafe and a risk to health when used appropriately.
3.14.3 Risk Management
(a) Erectors and installers shall include the designer’s and manufacturer’s instructions
when undertaking the risk management process to ensure the control measures they
choose eliminate or minimise the risk involved regarding the plant’s erection,
installation and use. Refer to
ADOSH-SF – Element 2 – Risk Management.
3.15 Maintenance, Services and Cleaning
3.15.1 General Requirements
(a) Employers shall prepare and maintain a schedule of plant that is used at their premises
or worksite.
(b) Employers shall prepare a preventative maintenance schedule based on the plant
manufacturer’s or suppliers maintenance manual or, in the absence of such
specifications, in accordance with other proven and tested procedures. This schedule
shall include arrangements for maintenance, servicing and cleaning.
(c) Employers shall ensure that plant is isolated before maintenance, service or cleaning
commences. Where plant is isolated and plant shutdown will result, any total or partial
shutdown shall not allow a hazardous situation to be created. Where plant cannot be
isolated, alternate means of preventing accidental operation shall be implemented. In
these situations, work shall be conducted under controlled procedures to allow for
maintenance, service and cleaning such as a permit to work in maintenance areas.
As
per the requirements of ADOSH-SF – CoP 24.0 – Lock-out / Tag-out (Isolation).
(d) Employers shall ensure that control measures are implemented which are effective;
(i) to prevent access to any dangerous part of machinery or to any rotating stock-bar;
and/or

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(ii) to stop the movement of any dangerous part of machinery or rotating stock-bar
before any part of a person enters a danger zone; and/or
(iii) the measures shall be in accordance with the requirements and principles of
ADOSH-SF– CoP 47.0 – Machine Guarding.
(e) Employers shall ensure that those employees engaged in maintaining, servicing or
cleaning plant are competent and briefed in the safe system of work to be followed.
(f) Employers shall ensure that risk assessments are prepared to deal with reactive or
breakdown maintenance and the specific hazards that can arise from such operations.
(g) Employers shall ensure where cleaning and maintenance of filtering equipment or
dangerous contaminant producing plant is to be carried out, manufacturers’
instructions or proven procedures shall be carefully followed.
(h) Employers shall ensure that records of all maintenance carried out for plant are kept
readily available for inspection for a period of not less than five years from the date
of the maintenance, servicing or cleaning being carried out.
3.16 Repairs and Modifications
3.16.1 Repairs
(a) Employers shall ensure that before repairs commence, safety issues are considered,
plant shall be isolated and repairs made:
(i) as recommended by the manufacturer or in documented procedures;
(ii) by a competent person; and
(iii) according to any relevant standards.
3.16.2 Modifications
(a) Employers shall ensure prior to undertaking modifications that the modifier consults
with the designer and manufacturer to ensure all relevant safety issues have been
considered. Where the original designer and manufacturer cannot be contacted (older
plant), the modifications shall be designed by a competent person.
(b) Plant shall be modified:
(i) as recommended by the manufacturer or in documented procedures;
(ii) by a competent person; and
(iii) according to any relevant standards.
(c) Before being returned to service, modified/altered plant shall:
(i) have control measures in place to prevent or minimize any risks created by the
modification; and
(ii) be inspected and tested having regard to the modified design specifications and
relevant standards.

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3.17 Inspection and Auditing
3.17.1 Inspection
(a) Employers shall ensure a regular inspection program is developed and implemented
for plant, as per the requirements of
ADOSH-SF – Element 8 – Audit and Inspection. The
program shall document:
(i) standards against which plant shall be inspected;
(ii) the frequency of inspections;
(iii) critical safety instructions to be followed during inspection; and
(iv) the procedures for particular types of inspections including:
1. periodic inspections;
2. specific tests;
3. repaired plant; and
4. modified plant.
(b) Employers shall ensure that all employees or contractors involved in undertaking
inspections of plant are competent. In the case of contractors being used to inspect
specialist plant the competency assessment shall be based on a letter of undertaking
or maintenance agreement with the contracting entity.
(c) Employers shall ensure that inspections are undertaken and independent from
production or maintenance functions.
3.17.2 Auditing
(a) Employers shall ensure an audit program is developed and implemented to examine
and verify from existing records kept, that the risk management processes have been
conducted effectively and that all workplace health and safety obligations are being
met, as per the requirements of
ADOSH-SF – Element 8 – Audit and Inspection.
(b) An audit shall call upon all available information including but not limited to:
(i) incident records and investigation reports;
(ii) past audit reports;
(iii) past plant inspection reports;
(iv) past maintenance and servicing reports;
(v) repair records;
(vi) training records and qualifications for supervisors and employees;
(vii) hiring and recruitment criteria for plant operators;
(viii) task analysis and procedures associated with plant;
(ix) inspection of plant;
(x) communication between line management and employees involved with the use
of plant;

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(xi) shutdown/emergency procedures;
(xii) procurement guidelines for new plant purchases;
(xiii) participation from people with relevant expertise such as an ergonomist or a
health and safety consultant; and
(xiv) the audit shall include discussions with employees regarding the implementation
of control measures to ensure consultation.
(c) The audit program may include:
(i) a periodic review of control measures, involving people in the workplace who have
accountabilities for health and safety;
(ii) ensuring that all items of plant are regularly inspected and maintained;
(iii) if work practices are modified or new work practices introduced, or if plant is
moved, reviewing the control measures to make sure they are still appropriate;
(iv) reviewing the control measures currently in place if new information is obtained
about a previously unknown design or manufacturing fault, or an unidentified
hazard found; and
(v) if an incident (injury, illness or ‘near miss’) involving plant occurs, reviewing the
procedures in place, and making changes to prevent a recurrence.

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4. Record Keeping
(a) Employers shall maintain employee training records required by this CoP for in
compliance with
ADOSH-SF – Element 9 – Compliance and Management Review.
(b) Employers shall make and keep for the operating life of the plant, records of any tests,
maintenance, inspections, commissioning or alteration of plant relevant to controlling
risks arising from the plant.
(c) Records on items of plant shall include:
(i) the unique plant or equipment identification number;
(ii) plant design registration information;
(iii) final and approved design drawings and calculations;
(iv) relevant data from commissioning;
(v) compliance statements and/or test certificates;
(vi) manufacturer’s specifications;
(vii) results of inspections, and tests on safety devices;
(viii) information on maintenance carried out;
(ix) information on major repairs carried out; and
(x) information on major modifications or ratings to original design.
(d) Records on matters relating to plant shall include:
(i) results of risk assessments carried out on plant;
(ii) information, instruction, training given to employees about how to use plant and
the risks associated with plant;
(iii) work practices used where plant is involved;
(iv) procedures for consulting with employees; and
(v) competencies of operators.

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5. Document Amendment Record
Version Revision Date Description of Amendment
Page/s Affected
4.0
15th July 2024
System acronym updated from OSHAD-SF
to ADOSH-SF to accurately reflect
document title
Throughout
Change from OSHAD to ADPHC
Change of Logo
Minor editorial changes throughout the
document without changing requirements.
Title of Mechanism 7.0 updated to ADOSH-
SF – Mechanism 7– Occupational Safety
and Health Practitioner and Service
Provider Registration
OSHAD-SF - Mechanism 8.0 - OSH
Practitioner Registration deleted
4.1
16th February
2026
Minor editorial changes throughout the
document without changing requirements
Throughout