Mechanism 10.0 - Request to Develop or Update ADOSH-SF Document

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Abu Dhabi Occupational Safety and
Health System Framework
(ADOSH-SF)
Mechanisms
Mechanism 10.0 – Request to Develop or Update
ADOSH-SF Document
Version 4.0
July 2024

ADOSH-SF – Mechanisms
Mechanism 10.0 – Request to Develop or Update ADOSH-SF Document
Version 4.0 – 15 th June 2024
Page 2 of 8
Table of Contents
1. Introduction ...................................................................................................................................................... 3
2. Requirements .................................................................................................................................................. 4
2.1 Document Development or Update................................................................................................ 4
2.2 Considerations ....................................................................................................................................... 4
2.3 Submission of Requests ..................................................................................................................... 4
2.4 Processing of Requests ...................................................................................................................... 5
2.5 Record Keeping...................................................................................................................................... 5
3. ADOSH-SF – Standard Forms ...................................................................................................................... 6
4. Document Amendment Record ................................................................................................................. 7

ADOSH-SF – Mechanisms
Mechanism 10.0 – Request to Develop or Update ADOSH-SF Document
Version 4.0 – 15 th June 2024
Page 3 of 8
1. Introduction
This mechanism is designed to define the requirements to be met in requesting and processing a
proposed change to any issued ADOSH-SF or associated document.
The purpose is to ensure that proposed changes are beneficial to the system, adequately
described and justified and submitted in an appropriate manner for efficient review by ADPHC.
This mechanism has been designed to ensure fair, transparent and consistent processing of
requests for changes in the ADOSH-SF requirements.

ADOSH-SF – Mechanisms
Mechanism 10.0 – Request to Develop or Update ADOSH-SF Document
Version 4.0 – 15 th June 2024
Page 4 of 8
2. Requirements
(a) Relevant stakeholders are encouraged to request the development of additional
requirements or an update to the
ADOSH-SF and/or associated documents.
2.1 Document Development or Update
(a) Proposed changes may cover any or all of the following areas:
(i) changes in policy direction on specific ADOSH-SF issues;
(ii) update to revise or extend technical content;
(iii) addition of technical content for OSH topic minimum requirements /
standards; and
(iv) update to an
ADOSH-SF Form.
(b) Changes shall be classified as “Minor” or “Significant”, as defined below:
(i) “Minor” change includes editorial changes and changes limited to one
document and not affecting the other components (documents) of
ADOSH-
SF.
(ii) “Significant” change includes changes having broad impact leading to
changes in policy, strategy, processes, and/or requiring updating multiple
documents in the
ADOSH-SF (Elements, Mechanisms, Codes of Practice,
Guidelines, etc.).
2.2 Considerations
(a) ADPHC shall take the following points into consideration while evaluating change
requests:
(i) whether the proposed change(s) affect(s) other parts of the document being
changed; and
(ii) whether the proposed change(s) directly affect(s) other document(s),
requirement(s) and/or processes of the
ADOSH-SF .
2.3 Submission of Requests
(a) Requests shall be submitted directly to ADPHC.
(c) All requests shall be submitted using
ADOSH-SF - Form J – Request for Modification
of the ADOSH-SF.
(d) Additional evidence shall be included in the proposed request, where applicable, as
part of the justification for the change(s).
(e) Requests made in any other manner shall not be considered.

ADOSH-SF – Mechanisms
Mechanism 10.0 – Request to Develop or Update ADOSH-SF Document
Version 4.0 – 15 th June 2024
Page 5 of 8
2.4 Processing of Requests
(a) All requests shall be reviewed and considered by ADPHC and the originator shall
be informed (of approval, rejection or consideration otherwise) within one month
of receipt by ADPHC.
(b) Each request shall be assigned a unique sequential “Change Request Reference
Number”.
(c) Each change request shall be technically reviewed and a recommendation on
whether the change shall be incorporated shall be made for approval by the
authorized signatory of ADPHC.
(d) ADPHC may consult with the SRA’s on relevant specific technical amendments or
changes that result in a significant impact on the
ADOSH-SF.
(e) At the discretion of ADPHC, approved changes may be incorporated immediately
upon their approval or at 6-monthly intervals to allow for consolidation of changes
requested on any specific document.
(f) The originator of each request shall be informed of the final decision of ADPHC.
(g) When a change request is incorporated, any new or updated documents that are
officially approved shall be notified to the SRAs and other concerned stakeholders
and shall be published on the ADPHC website (www.ADPHC.gov.ae).
(h) All documents developed under the
ADOSH-SF shall have a specific effective date.
This date shall be held in the footer of each document. The effective date may
differ from the date in which the document is uploaded to the ADPHC website.
(i) Any new document developed under the
ADOSH-SF shall be identified with its
effective date and with the base Version Number of the current version of ADOSH-
SF (i.e., 2.0, 3.0, etc.).
(j) Any existing document that becomes updated shall be identified with its new
effective date and a new Version Number, where the decimal part of the Version
Number is incremented but the integer part is kept the same (i.e. 2.1, 2.2, etc.). A
document amendment record table shall be added to each document amended
following its first release.
(k) Concerned SRA’s are responsible for informing their entities of the update to the
ADOSH-SF documents.
(l) For all
ADOSH-SF and associated documents, the version listed on the ADPHC
website shall be the officially approved version and all other previous versions are
to be deemed obsolete.
2.5 Record Keeping
(a) ADPHC shall develop, implement and maintain an appropriate transparent change
request record keeping system.

ADOSH-SF – Mechanisms
Mechanism 10.0 – Request to Develop or Update ADOSH-SF Document
Version 4.0 – 15 th June 2024
Page 6 of 8
3. ADOSH-SF – Standard Forms
Form J – Request for Modification of ADOSH-SF.
This form is used to request a change to the
ADOSH-SF or associated document.
ADOSH-SF Forms are available at www.ADPHC.gov.ae

ADOSH-SF – Mechanisms
Mechanism 10.0 – Request to Develop or Update ADOSH-SF Document
Version 4.0 – 15 th June 2024
Page 7 of 8
4. Document Amendment Record
Version Revision Date Description of Amendment
Page/s
Affected
4.0
15 th July 2024
System acronym updated from OSHAD-SF to
ADOSH-SF to accurately reflect document
title
Throughout
Change from OSHAD to ADPHC
Change of Logo
Minor editorial changes throughout the
document without changing requirements.